# Workspaces

# Workspaces in Mergin Maps

Workspaces are used to efficiently manage projects, users and subscriptions.

Every workspace is tied to a subscription (opens new window). The subscription plan defines the amount of data storage for the workspace as well as other features, such as commercial use or the level of support.

One workspace can contain multiple projects. The only limit is the storage quota (as defined by the subscription). If needed, projects can be transferred to another workspace.

Users can be invited to a workspace as members or guests. These users don't need to have their own subscription.


Want to read more about workspaces and why they were introduced to Mergin Maps? Visit our blog Introducing Workspaces: Simplified Collaboration (opens new window).


Integrations like PostgreSQL DB Sync, Media Sync and Work Packages do not share the concept of active workspace. They simply work with one specific project from any workspace.

# How to switch between workspaces

You may participate in multiple workspaces. For instance, you can have your personal workspace and be a member of the workspaces of other users.

# Switch workspaces in merginmaps.com

When logged in to app.merginmaps.com, you will see the current workspace under the account name in the right corner of the screen.
Mergin Maps web dashboard current workspace

Click on the account to see the list of all workspaces that are available to you. The active workspace is highlighted. Switch to another workspace by simply clicking on its name in the list.
Mergin Maps web workspaces list

# Switch workspaces in Mergin Maps Input

Navigate to My Account in Mergin Maps Input. Here you will see the name of the current workspace and workspace details.
Switch workspace button in Mergin Maps Input

Tap on the Switch workspace button. From the list of available workspaces, select the one you want to switch to:
Select workspace in Mergin Maps Input

# Switch workspaces in QGIS

Navigate to Mergin Maps in the Browser panel. The name of the current workspace is displayed in square brackets.

Right click on the plugin's name and select Switch workspace
Switch workspace in Mergin Maps plugin for QGIS

From the list of available workspaces, select the one you want to switch to:
Select workspace in Mergin Maps plugin for QGIS

# How to create a new workspace

  1. Log in to app.merginmaps.com

  2. Click on your account and navigate to Manage workspaces
    Manage workspaces in Mergin Maps web dashboard

  3. Here, you can see the overview of your existing workspaces. Click on Create workspace
    Create workspace in Mergin Maps web dashboard

  4. Fill in the name and description of your new workspace
    Create workspace in Mergin Maps web dashboard details


    The name of a workspace cannot be changed later.

  5. Now you have a new workspace! You can create projects in the workspace and invite other users to contribute.
    Mergin Maps web dashboard workspaces overview

Currently, it is possible to have up to 3 workspaces in the trial plan (without subscription). Note that every workspace has its own subscription. When created, the workspace starts with the free trial. After the trial period, you will have to switch to a paid subscription.

See our pricing (opens new window) for details about different plans.

# How to delete a workspace

Before deleting a workspace, we recommend going through the projects in this workspace and, if needed, downloading them to your computer or transferring them to another workspace.

  1. Make sure you are in the workspace you want to remove
  2. Navigate to Settings and select Close workspace
    Delete workspace in Mergin Maps web dashboard
  3. Confirm the closing of a workspace by typing the workspace name and click on Delete
    Delete workspace confirmation

After closing a workspace, it is kept on Mergin Maps servers for 5 days before it is deleted permanently. During this period, it can be restored if you contact support@merginmaps.com.

If you want to create a new workspace with the same name sooner, you can contact support@merginmaps.com.


If you want to reuse the name of a deleted workspace, make sure to remove all downloaded projects from the original workspace before it is deleted to avoid synchronisation issues.